Live Online Voting Tool for Meetings
Survey & Ballot Systems (SBS) offers a real-time online voting tool for elections, meetings, and other live voting needs. This system is designed for instant participation, allowing every member's voice to be heard.
What Is a Real-Time Online Voting Tool?
A real-time online voting tool is a Software as a Service (SaaS) application designed for instant voting and decision-making during live events like meetings, conferences, and elections. This online voting system empowers members to participate from any device, featuring intuitive controls for administrators to add motion items, define voting parameters, and share results instantly. Take control of your live meetings and ensure every voice is heard with this powerful yet easy-to-use system.
Contact Our Election Experts
Features of Our Online Voting Tool
Comprehensive dashboard: View the details about your voting event through an easy-to-read dashboard. Monitor member attendance, open and close motion items, and view live results in one voting platform.
Quick event setup and real-time editing: Hosts send a link to their members through email or text that gives them access to the platform. Administrators can edit motion items before and during voting to facilitate decision-making, and the online voting tool will store all activity for historical meeting minutes.
Custom voting parameters: Every organization has unique bylaws and processes for completing a voting event. The platform allows admins to tailor voting parameters to your organization's unique needs. For example, choose from anonymous or transparent voting and decide if the results will be visible to voters.
Document sharing: Users can easily upload and share meeting minutes, agendas, and other documents to display during virtual meetings. Give your members all materials they need to stay engaged with our online election system.
Live chat: Your members deserve to be informed before submitting their votes. With the integrated chat feature, voters can ask questions about motion items and open up valuable conversations for your organization.
Industry-leading security: Our solution is credential-based and uses Transport Layer Security (TLS) encryption to secure your voting data. The platform is also SOC 2-compliant and operates in partnership with Azure to deliver comprehensive data backup and disaster recovery.
Testimonials
"SBS was incredibly professional and highlighted exactly how real-time voting could work for our situation. Real-time voting enables our Board of Directors to cast their votes in a matter of seconds, with results instantly tabulated, as well as being able to adjust rounds of voting on the fly with runoffs. After the vote, our board couldn't believe - this is an incredible improvement, we should've done this years ago."
- Adam Brooks, Association of Professional Flight Attendants
Ideal Use Cases for this Online Voting Tool
Our real-time online voting tool is designed for organizations that hold live meetings and need to make quick, documented decisions. It is purpose-built to handle a variety of in-meeting events, including:
- Formal Elections: Electing new officers or board members during an annual meeting.
- Motions & Amendments: Voting on procedural motions, bylaw changes, or resolutions in real-time.
- Meeting Approvals: Instantly ratifying meeting minutes, agendas, or budgets.
- Casual Polling: Gauging member opinion on new initiatives, fundraiser ideas, or other topics.
- Virtual & Hybrid Events: Engaging both in-person and remote attendees equally in the decision-making process.
Find The Right Voting Solution For Your Organization
Tools for Boosting Election Turnout
At Survey & Ballot Systems (SBS), we’ll collaborate with you to discover your priorities and determine which of our solutions align with your election goals. We also offer several additional election services to reduce your administrative load, increase voter participation, and improve member satisfaction. Here are the services we offer:
Election Analytics
Election analytics turn your data into actionable insights, helping you analyze member behavior and improve participation.
Explore Election Analytics Features
One-Click Voting Links
Expand participation with one-click voting links. When you opt for this service, we’ll send one-click voting links to your voters’ emails that takes them directly to their ballot — no username or password setup needed.
Inside One-Click Voting Links
QR Codes
Incorporating QR codes on election resources, like fliers, posters, and mail-in ballots, can direct members straight to your voting webpage or directly into their ballot.
Harness the Impact of QR Codes
Single Sign-On
Single sign-on (SSO) significantly simplifies online voting by allowing members to log in through your website’s member-only portal using their existing credentials. Once logged in, voters are directed to the election website and their ballot — no need for new usernames or passwords.
Simplify with Single Sign-On
Voting Participation Reminders
SBS offers targeted voter reminders through postal mail, iCalendar alerts, automated texts, and email notifications. Ideal for member organizations with a diverse voter pool, these voting reminders are a proven way to increase participation in elections.
Enhance Voter Engagement
Perks of a Real-Time Online Voting System
With an online voting sytem, your organization can:
Our online voting tool is accessible from any connected device, allowing both in-person and remote members to participate equally, whether they are local, national, or worldwide.
The shared virtual environment keeps every attendee involved in the conversation, empowering them to provide input, raise new points, and contribute to collective decisions.
Eliminate disorganized processes and manual labor. Our online voting system handles the heavy lifting—from securing data to counting votes—so your team can focus on the results, not the process.
Not the Right Fit? Explore Other Voting Solution
If our real-time online voting tool isn't exactly what you need, SBS offers a complete range of election services to meet any requirement. We can help you find the perfect solution.
A turnkey solution for large or complex elections where our expert team manages the entire process for you, from setup to certified results.
Learn More about Fully Managed Voting
A flexible, self-service voting system for organizations with 5,000 voters or less who want to create and manage their own election.
A dedicated tool to simplify the process of assembling candidates or capturing petition signatures before your main election event.
Frequently Asked Questions
Basics
What is a real-time voting platform?
A tool used to conduct live votes during meetings, conferences, and elections. It lets admins create motions, define parameters, collect votes instantly, and display results in real time.
How does online voting during meetings work?
Members receive a secure link (via email/text or SSO). Admins open motions, attendees vote on connected devices, and results update instantly on a dashboard.
What’s the difference between live polling and election-grade voting?
Live polling boosts engagement; election-grade voting also enforces bylaws, credentialed access, auditable records, custom vote rules, and compliance/security suitable for formal decisions.
Key Features
What features does SBS’s real-time platform include?
A comprehensive dashboard, quick meeting setup with real-time editing, custom voting parameters such as weighted voting and results visibility controls (including anonymous vs. transparent voting), document sharing, integrated live chat, and industry-grade security.
Can admins edit items during a vote?
Yes. Admins can add/edit motion items before and during voting; the platform logs activity for historical minutes.
Can voting be anonymous?
Yes. Admins can configure anonymous or transparent voting and choose whether results are visible to voters.
Does it show real-time results?
Yes. The dashboard displays live outcomes as votes are cast.
Security & Compliance
Is online voting secure?
Survey & Ballot Systems' online voting solution is secure with credential-based access, TLS encryption, SOC 2-compliant operations, and Azure-backed data backup/disaster recovery.
What does SOC 2 compliance mean for elections?
It indicates audited controls for security, availability, processing integrity, confidentiality, and privacy which is necessary for safeguarding election data and processes.
Is online voting legal for official organizations?
Generally yes, but requirements vary. Follow your bylaws and local regulations. Configure the platform (quorum, anonymity, eligibility) to align with your rules.
Can you vote online in government elections?
In the U.S., federal elections do not offer online voting; voting is in person or by absentee/mailed ballot. Member-based organizations (HOAs, unions, associations, etc.) can use online voting platforms like SBS.
Contact SBS for a Real-Time Onling Voting Tool
Whether you're part of a HOA or a university board, strengthen your decision-making with a real-time online voting tool. SBS also offers enterprise solutions to provide additional voting software support when needed. Get in touch with us today to learn more about our real-time voting solution.
